Privacy Policy

Last updated: 03 November, 2025

1. Introduction

KleenData (“we”, “us”, “our”) is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://kleendata.com (the “Site”) or use our email-list hygiene and verification services (the “Services”). If you do not agree with this policy, please discontinue using our Site or Services.

2. Information We Collect

2.1 Non-Personally Identifiable Information

When you visit the Site, we may collect non-personally identifiable information (NPPI) such as your browser type, operating system, language preference, referring site, the date and time of each visitor request, and other usage data.

2.2 Personally Identifiable Information

We collect personally identifiable information (“PII”) when you register for an account, purchase Services or otherwise interact with us. Such information may include your name, email address, billing address, payment information, IP address and other information you voluntarily provide.

3. Use of Your Information

We may use the information we collect for various purposes, including to:

  • Provide, operate and maintain our Services.
  • Process your transactions and payments.
  • Provide customer support.
  • Improve, personalise, and expand our Services.
  • Send you marketing or promotional emails (you may opt out).
  • Comply with legal obligations.

4. Data Retention & Deletion

  • Uploaded files and verification results remain securely in your account for up to 30 days after upload or last user interaction, whichever is later.
  • You may manually delete files from your dashboard at any time. Once deleted, files and results are permanently removed from our system.
  • After 30 days of inactivity, all uploaded files and results will be automatically deleted regardless of manual deletion.
  • We retain other PII (account, billing) for as long as needed to provide the Services and comply with applicable laws.

5. Data Security

We implement appropriate technical and organisational measures to protect your information. All uploaded files are encrypted during upload, processing, and storage. Access is restricted and audit-logged. Nevertheless, we cannot guarantee absolute security.

6. Disclosure of Your Information

We will not sell, trade, or otherwise transfer your PII to outside parties except as described below:

  • To service providers and affiliates who assist us in operating our business, provided they agree to keep such information confidential.
  • In response to legal process, governmental request or to protect our rights, property or safety.
  • With your consent.

7. International Data Transfers

Our servers and service providers may be located outside your country of residence, including in regions with different data protection standards. By using the Services you consent to such transfers.

8. Cookies and Tracking Technologies

We and our third-party service providers may use cookies, web beacons, tracking pixels and other tracking technologies to operate the Site, track your usage and collect analytics. You can disable cookies via your browser settings, though some Site features may not function correctly.

9. Children’s Privacy

Our Services are not directed to children under 16. If we learn we have collected PII from a child under 16, we will delete that information.

10. Your Rights

Depending on your jurisdiction (for example under GDPR, CCPA), you may have rights such as:

  • Accessing your personal data.
  • Requesting correction or deletion of your personal data.
  • Objecting to or restricting processing. To exercise these rights, contact us at support@kleendata.com. We will respond within applicable timeframes.

11. Changes to This Policy

We may update this policy from time to time. We will post the revised version on this page with a date. Your continued use of the Services after changes indicates your acceptance.

12. Third-Party Services

Our Services integrate with third-party platforms such as Google. Their use of your data is governed by their respective privacy policies:

12. Contact Us

If you have any questions or concerns about this Privacy Policy, contact us:

Email: support@kleendata.com
Address: [Insert Company Address]
Phone: [Optional]